Important issues help in the process of defining the objectives and priorities. They should be classified in order of importance. Of course those jobs that are urgent have to be handled immediately – right away. They should be closely connected to the objectives and goals. Define your own tasks in order of importance.
PRIORITY ORDER OF TASKS
A. An important task takes you closer to the objective.
B. Supports task A.
C . Necessary but doesn’t support the objectives.
Do we need D tasks ?
C tasks are short, rapid and don’t demand a great deal of focus. C tasks are not ‘on top of everything else in the day’s work’, because they are done when they are done.
A person who holds a managerial position should not have D tasks. If possible he should find a person, or persons, in the organization to whom these D tasks could be transferred.
Is there anybody in your organization who’s know how is in that level that you can delegate the D-task – will it improve his/her competence level or do you have to teach somebody how to complete your D – Task. And that is part of delegation – we come to that in the later articles.
SUMMARY OF ORDER OF IMPORTANCE
- Draw up areas of responsibility for yourself. Go through those areas with your manager.
- Define ABC tasks for each sector of responsibility.
- Don’t allow C tasks to fill your day.
- Regularly check your sectors: at least once a year or if/when alterations
- Reserve time from morning hours to A Tasks (preferable from 10 – 12)
Next, we’ll have a look the use of calendar as a tool for Time Management.