Summary of more effective meetings – Time Management

Here’s the summary:

  • Consider if a meeting is really necessary or could you handle matters in another way: by e-mail, fax, telephone conference, memo, or by an informal discussion.
  • If the meeting is necessary, plan it with care.
  • Invite those persons whose presence will assist in achieving the goals of the meeting: those who need information, those who will present information and those who have sufficient authority to make decisions.
  • Draw up an agenda for the meeting and send it to all participants in good time.
  • Set the objectives for the meeting: What should be discussed, what should be decided and what is the aim.
  • Keep to the timetable you have agreed to beforehand. Observe the agreed starting and finishing times for the meeting. Remember to keep to the agreed breaks.
  • Participants should come to the meeting prepared.
  • At the end of the meeting, make a summary of the decisions that have been taken, the measures that has to be taken in the future, the timetable and sectors of responsibility.
  • Bear in mind! Holding meetings is expensive. You can try to calculate the cost on the basis of minutes per participant, in relation to their salary.
  • Always record the issues that were handled at the meeting together with the decisions made.
  • Meetings are necessary – but are they always effective?
Kategoria(t): Time Management. Lisää kestolinkki kirjanmerkkeihisi.


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